How to Save Excel as PDF

Converting Excel files to PDF format preserves data formatting across devices. Here's the complete guide:

1. Open your Excel file

   • Launch Microsoft Excel

   • Click "File"→"Open" to select your workbook

2. Access Save As option

   • Click the "File" menu

   • Select "Save As" from left panel

3. Configure save settings

   • Choose save location

   • Select "PDF(*.pdf)" from "Save as type" dropdown

   • Click "Options" for advanced settings

4. Adjust conversion range

   • Publish what: Entire workbook, active sheets or selection

   • Optimization: Standard or minimum size

   • Include non-printing information if needed

5. Complete conversion

   • Click "Save" after confirmation

   • Large files may require more time

Advanced Techniques

• Multiple sheets: Hold Ctrl to select specific sheets

• Print area: Set print area before conversion

• Batch conversion: Use VBA macros for multiple files

• Gridlines: Check "Print" under "Gridlines" in Page Layout

Troubleshooting

1. Truncated content

   • Adjust column width and row height

   • Set proper scaling in Page Layout

   • Use "Fit to Page" feature

2. Formatting issues

   • Avoid special fonts and conditional formatting

   • Copy complex areas as pictures

   • Use PDFSail converter for better results

3. Large file size

   • Compress worksheet pictures

   • Remove unnecessary formatting

   • Optimize with tools like PDFSail

4. Unsearchable content

   • Check "Document properties" in options

   • Avoid converting entire sheets to images

Professional PDF Tools

For professional Excel to PDF conversion, we recommend PDFSail offering:

• Accurate Excel table conversion

• PDF compress, merge, encrypt functions

• Batch conversion support

• Cloud-based processing